Help: List of Results

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The results of your searches are displayed on a List of Results page. This page gives you access to all items in HCPP containing your search term(s). A reminder of what you searched for is included at the top of the page, along with an indication of how many hits/records have been retrieved.

• Starting a new search
• Modifying your search
• Saving searches
• Sorting your results
• Changing the number of results per page
• Selecting records
• Displaying the full record
• Displaying the full text
• Durable URLs
• Navigation
• Searching within results
• How relevancy ranking works

Starting a new search

Use the New Search link to open a fresh search page and carry out a new search. Search terms from your current search will not be retained.

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Modifying your search

Use the Modify search link to return to the search page with your original search terms intact so you can edit them and re-execute your search.

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Saving searches

You can store a search in the Saved searches area of My Archive for use at a later date by clicking the Save search terms to My Archive link. You will be prompted to give your search a name to identify it easily in the list of saved searches.

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Sorting your results

The List of Results is sorted chronologically by earliest date by default. You can change the order in which records are sorted by using the Sort results drop-down list:

1. Click the arrow to the right of the box.
   
   
2. Choose an option from the list that appears, either Chronologically by earliest date, Chronologically by most recent date, Alphabetically by title or Relevance.
   
   
3. Click the Sort button.

The List of Results page reloads with the results listed in the order you have chosen.

Tip: If your results are sorted with the earliest results at the top of the list, the easiest way to see the results at the end of the list is to re-sort the results in reverse chronological order, i.e. the most recent results will appear at the top of the list.

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Changing the number of results per page

You can choose to display either 20 or 50 results per page. To change the display to 50 results per page:

1. Click the Display 50 results per page link, situated to the right of the Sort results box

The List of Results will change to reflect the option you have chosen. To revert back to 20 results per page, click on the Display 20 results per page link.

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Selecting records

You can select records in the List of Results and transfer them to the Marked List:

1. Check the Add to Marked List box within an entry to select the individual record,
   
   or check the Mark/Clear all results on this page box to select all the records on the current page.

The selected records will automatically be transferred to your Marked List, and the count of the number of records it contains will be updated.

To de-select records either:

1. Click the Add to Marked List box within an entry to remove the checkmark from an individual record,
   
   or click the Mark/Clear all items on this page box to remove the checkmarks from all the records on the page

You can click the Marked List link to view the current entries in your Marked List at any time.

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Displaying the full record

To view the full record for an item in the List of Results, click the hyperlinked record title.

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Displaying the full text

It is possible to access the full text, where available, for an item from the List of Results. To view the full text of an item, click on the Full text link within an entry.

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Durable URLs

You can obtain the durable URL for an item in your List of Results by clicking the Durable URL link next to an item. A panel will open displaying the URL; you can copy and paste it into your documents and email, or paste it into a new browser address bar to add it to your bookmarks.

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Navigation

Where there is more than one page of results, HCPP provides a link to each page. Click a number to display the results listed on that page. If the number of results pages exceeds 10, click the Next link to view pages 11-20, and so on. Click the Previous link to view the previous page of results.

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Searching within results

If you wish to narrow your search further you can use the Search within results feature at the bottom of the List of Results page.

1. Enter your search term(s) into the Search within results box.
   
   
2. Click the Search button.

The new search terms are added to those from your original search and a new List of Results is retrieved.

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How relevancy ranking works

Relevance ranking works according to where the search terms entered in the Keyword search field are found within a record. It is only the terms in the Keyword search field that are used to determine relevance, so if this field is left empty then your results are sorted in chronological order.

How relevant a record is depends on several factors:

• The field in which the search term is found.
  Records consist of different fields, and these fields have different weights for calculating relevance scores. For example, search terms found in the Subject field are considered the most relevant, those found in the Title field less so, and search terms found elsewhere in a record the least relevant.
  
  
• The frequency and proximity of the hits.
  If a search term occurs multiple times, or the different elements of a search term are near to one another or are adjacent (forming a phrase) then this also makes a record more relevant.
  
  
• The rarity of the search term.
  An occurrence of a rare word in a search term (determined by the number of occurrences within the whole database) counts for more than the occurrence of a common word. For example, the word "sepoy" counts for more than the common word "indian".

Note that when you choose to sort your results by relevance we only return the top 1000 records.

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